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PREAMBLE
Assistant Manager – Accounts will co-ordinate, support and assist General Manager – Accounts in managing and administration of the accounts department, procedures, programs and help co-ordinate the day-to-day accounting process of entire SIPL Group. The incumbent, under the directions and limited supervision of General Manager, has the ongoing accountability to develop best in class people practices for the continuous improvement and development of SIPL Group.
KEY ACCOUNTABILITIES: (Key Result Areas – KRA)
- Maintenance & Finalization of Books of Accounts
- Coordination with the entire department inside the group related to accounting process.
- Coordination with Auditors
- Ensure the timely compliance of statutory fillings
- Preparation of Monthly MIS
- Assistance in Finance Function ERP Implementation
- P&L analysis reports with Financial Ratios (Key financial information Ratio and analysis to the top management for financial decision-making).
- Budgetary and Variance analysis for Expense, Revenue, and other GLs.
- Knowledge understanding and experience for conducting internal audit and presenting Internal Report to management.
KEY PERFORMANCE INDICATORS – KPI
- Maintenance & Finalization of Books of Accounts:
- Ensure correctness of closing of Annual Books of Accounts
- Responsible for supporting internal, external audits per operating standards including System Audits
- Procedures and Master Audit Plan assuring that audited systems processes and their outcomes comply with applicable regulations and guidelines.
- Coordination with the entire department inside the group related to accounting process:
- Ensuring timely completeness of Audits (Statutory & Tax) of Companies & their return filings Coordination with Operation, Production, Purchases, Marketing and other department as per their requirement.
- Proactively identifies and leads process improvement activities/SOP creation and revisions with respect to Internal Audit observations
- Coordination with Auditor and department within the group
- Coordination with Statutory and Internal Auditor
- Coordination with respective stakeholder for correcting the requisites internal processes
- Ensure the compliance of statutory fillings:
- Cross check the MIS reports (P&L and BS) of all Group on a monthly basis
- Ensure compliance of internal controls
REQUIRED KNOWLEDGE, SKILL & ABILITIES
- Knowledge understanding and experience applying Companies Act standards, GAPs, IFRS including applicable regulatory requirements for the conduct of applicable Audit laws.
- Working knowledge of Export and Import related documentation and Accounting.
- Excellent Employee focus, Effective communication, interpersonal, managerial skill.
- Superior organizational ability, with expert knowledge and experience to assume leadership position.
- Good knowledge of MS Excel, Office, Tally, understanding of technology to guide implementation.
- Knowledge of statutory framework.
EDUCATION AND EXPERIENCE
- CA-Inter – with 6 – 8 years’ experience
- M. Com. / B. Com. from a reputed university – with 8 – 10 years’ experience
- Must have hands on experience in Accounts, MIS & Audit and taxation.
REPORTING RELATIONS
- Bottom UP: Head – Accounts Department
- Top Down – Sr. Accountant, Accountant & Inter department HOD’s
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position requires full time physical presence, attention & devotion at the work station.
- Strict corrective initiatives must always be met and deadline induced mental stress is frequent.
- Infrequent local travel is normal and need based.
- Outstation travel requirements are minimal to moderate.
CONCLUSION:
This JOB DESCRIPTION is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.
Job Features
| Position Title | Assistant Manager – Accounts |
| Reporting to | Assistant General Manager |
| Role | Managerial |
PREAMBLE
As a Front Desk Executive, you will be the first point of contact for our company. Your duties include offering administrative support across the organization, including managing the travel desk. You will handle the flow of people through the business and ensure that all reception and travel-related responsibilities are completed accurately and delivered with high quality and in a timely manner.
KEY ACCOUNTABILITIES: (Key Result Areas – KRA)
- Reception Management
- Travel Desk Management
- Administrative Support
KEY PERFORMANCE INDICATORS – KPI
- Reception Management:
- Track stocks of office supplies and place orders when necessary
- Assist colleagues whenever necessary
- Serve visitors by greeting, welcoming, and directing them appropriately.
- Notify relevant employees when visitors arrive.
- Keep an eye on security and telecommunications systems.
- Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
- Handling Travel Desk:
- Manage end to end travel plans pan India efficiently and cost-effectively – airlines, trains, transport, and hotels
- Manage all employees’ bookings through Make my trip corporate account
- Negotiate on best rates through vendors every time there is a travel occurrence for Bosses holiday plans
- Communicate with the person travelling regularly to keep them updated on logistics
- Manage emergency changes/cancellations in a professional and calm manner
- Handle all incoming travel requests and the processes that follow after
- Manage phone calls and correspondence (e-mail, letters, packages etc.)
- Support budgeting and bookkeeping procedures
- Administrative Support:
- Assist with various administrative tasks, such as data entry, scheduling meetings, and managing office supplies
- Courier Management
- Manage and organize documents, including scanning, photocopying, and filing as needed
- Monitor visitor access and maintain security awareness
- Provide support to the HR as needed
REQUIRED KNOWLEDGE, SKILL & ABILITIES
- Excellent verbal and written communication skills.
- Knowledge of latest Travel desk and ability to manage travel arrangements.
- Basic computer knowledge with understanding of technology to guide implementation.
- Professional appearance and attitude.
EDUCATION AND EXPERIENCE
- Any Graduate
REPORTING RELATIONS
- Bottom UP: Manager – Human Resources
PHYSICAL REQUIREMENTS & WORKING CONDITIONS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The position requires full time physical presence, attention & devotion at the work station.
- Sitting for long periods of time in front of a computer is common. May result in repetitive strain on the neck and back.
- It is subject to mental stress caused by rapidly changing business environment, diversity in the organization, tight deadlines.
- Strict corrective initiatives must always be met and deadline induced mental stress is frequent.
CONCLUSION:
This JOB DESCRIPTION is intended to convey information essential to understanding the scope of the position and it is not intended to be an exhaustive list of skills, efforts, duties, responsibilities or working conditions associated with the position.
Job Features
| Position Title | Front Office Executive |
| Reporting to | Head – Human Resources |
| Role | Executive |
| Grade | L3-2 |